Supervisor and/or HRCP Obligations

Any time an incident occurs that may qualify for Workers' Compensation, the Supervisor and/or Human Resources Client Partner (HR-CP) of the affected employee are responsible for the following:

1. Upon notification that an employee has or may have suffered a work-related injury or illness, a supervisor or HR-CP must complete the necessary Accident Reporting form(s) within three (3) days from the date of the incident. This form must be completed even if the injured employee did not lose time from work, and even if the employee does not want to file a claim.
2. The Supervisor or HR-CP must fully investigate the claim to ensure all relevant facts are gathered because the statements made in the Employer’s Report of Work-Related Injury/Illness to the Workers’ Compensation Board are legally binding. Reporting an incident is not an admission that the employer agrees with the facts surrounding the alleged work-related injury or illness, just a report of the occurrence.

3. If an employee is in need of first aid or urgent care as the result of a work-related incident, injury or illness, a supervisor or HR-CP should immediately assist the employee to an urgent care facility near the worksite. If an employee has suffered a medical emergency, including but not limited to difficulty breathing, profuse bleeding, loss of consciousness, severe allergic reaction, or fracture, the supervisor and/or HR-CP must call 911 and have the employee taken to the closest emergency room.

4. The Supervisor or HR-CP must forward a copy of any medical notes, discharge paperwork, or any other paperwork concerning a work-related injury or illness to the Office of Risk Management.

A Guide to Filing a Workers' Compensation Claim (WC Guide) (PDF) is a useful reference for understanding the employee's and supervisor's responsibilities.